Terms of Service

Sometimes these “terms” can feel cold and transactional. That’s hard, as we are in the business of relationships and fun. We’re definitely ready to have some FUN! But first, we have to do “business”. We say, “work hard, play hard.” Our advisors tell us that in order to play hard we must make sure we’ve “filed our paperwork correctly”. Won’t you help us out?

The Shindigs team is committed to providing you a clear and upfront understanding of your service agreement. We strive to keep open lines of communication as to eliminate any confusion. If at any time you feel that there are questions to which you need answers or there is something of which you are unsure, we welcome you to reach out to us and ask. The only surprises we wish for either of us to have are ones that involve candy & cake! 

There are, of course, many questions that you will have. Most, you will ask. The most common one though, everyone thinks but no one ever says outloud. That is, “Why should I pay Shindigs to do my event/party or treat table when I can do it myself?” The answer is that if you are talented and have an eye for design, you are a planner and organizer, you are a crafter, you have the resources, and most importantly you have the time, then you shouldn’t. No, seriously, because doing something fun that you love is important. If given an opportunity to do so and you can, you should.

If you can’t say YES to all of those things above and you truly want something special for your guest of honor, allow us to save you some sanity. Most people who tackle the things we do on their own end up spending exorbitant amounts of time and way more money than they would if they hired a professional. Not to mention, the stress of setup, tear down, and missing important moments spent with family and friends at the celebration itself.

Why hire Shindigs? We are passionate and dedicated to creating a moment that you’ll cherish. We’re licensed and insured, too! That is always a good thing.

We will arrive in a timely manner to setup (up to 2 hours early unless arranged otherwise) and return to tear down (usually 1 hour after the event) our services.

We will fulfill the details of the contract and invoice as we have agreed in a timely manner. If for ANY reason of our control we are unable to fulfill the contract your monies will be promptly refunded or agreeable repayment terms arranged.

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Location of Services

Shindigs currently provides ON LOCATION services. That means we come to you. We will coordinate and setup/teardown the party, event, candy cart, or table at the venue you select. This may be your home/yard, a church, school, business, restaurant*, banquet hall, hotel, or even a firehouse. If you have the space, we can Shindig!

*must allow outside food/beverage

Timing | Length of Service

Parties - If you have selected for us to host your themed party with games and activities, we provide setup and teardown and 2 hours of structured party hosting.

Shindigs Cart - If you have selected one of our candy/treat cart options the rental time for our carts is 4 hours. The cart is actually on site longer than this as this is actual "event" time and does not include time to setup or tear down.

Tear down must start by 10pm to be included in this pricing. Should you wish to have the cart for a longer rental time or overnight, this can be arranged for an additional fee.

Treat or Activity Table- If you have selected a treat table with hosting (more than 200+ guests) we will provide the agreed upon time of hosting/attendant. On tables under 200, table hosting attendant can be hired to stay on-site for $25 per hour (2-hour minimum). Keep in mind, however, that offerings will not be restocked, only managed.

Our Children Allo”wed” activity tables will be worked alongside reception times on a one-on-one basis with the client and stated in our contract agreement.

Events - All Shindigs events are custom. Your event contract will state the timing and details.If at any time you wish to add time to your party, cart, table, or event it is easily arranged. This is our standard operating procedure. We're happy to make custom accommodations.

If at any time you wish to add time to your party, cart, table, or event it is easily arranged. This is our standard operating procedure. We're happy to make custom accommodations.

Shindigs Expectation of our Clients

Client will make timely payment.

Client will provide a safe, clean, smoke-free, and pet-free area and an unobstructed area for set up and tear down of our services. Client will provide access to the location where services are to be performed. A minimum of 2 hours to the start time of the event and 1 hour upon conclusion of the event is required, unless otherwise arranged. Client shall ensure that any table being provided must be sturdy and level and is able to support a minimum of 100 pounds.

Client will remain near the location at all times (or be otherwise reachable).

Client will provide a separate area for parents/guardians of guests who wish to stay at the location that is separate from the party taking place as to allow available space.

Client agrees to assume full responsibility and liability for all claims arising out of the use of our services. Client understands that Shindigs assumes no responsibility or liability for accidents or damages that are caused during your get together. If any services (such as makeup or spa masks) or food items (such as candy, popcorn, etc.) are provided or clothing/costumes worn during a Shindig, client understands that the guests are responsible for themselves when it comes to known allergies or reactions they may have to products, food, or clothing. It is the client's responsibility to communicate with his/her guests as to any known allergies or dietary restrictions. Shindigs will make every effort, when informed in advance, to accommodate any special need. Client will hold Shindigs harmless from all claims, proceedings, costs, damages, and liability including attorney fees and court costs arising out of, in connection with, or resulting from the services of Shindigs.

Client will obtain permission for printing images that are requested. Shindigs is not responsible for printing copyrighted images without permission.

If permits or licenses are required by the client’s function or venue it is the responsibility of the client to contact the governing body (local, state, federal) and obtain such permits or licenses at their own expense. Certain licenses and insurance are carried by Shindigs.

In the event that any item or equipment belonging to Shindigs is damaged or stolen, client agrees to forfeit any damage deposit given (cart) and/or pay for any necessary repair or replacement charge.

Suggested Ages for Parties & Tables

Many of our services apply to guests of all ages such as candy cart, treat or activity tables, or custom events. When designed, our parties are themed for ages 5-12. We also have baby, preschool, and teen themes reflective of all age groups. Each theme has a recommended age group for the standard activities and setup. However, adjustments can easily be made for any age group.

For example, a party may be done in child-sized tables/chairs and the activity geared for smaller children but you love the theme and you have an eleven-year-old. We'll adjust the table and chair size and activities to match your child's age and preferences while still remaining in the theme. If additional charges apply (typically they do not) you will be informed.The only limitation is that parties with adult-sized table and chairs can ONLY accommodate 8 persons where the child-sized table and chairs can accommodate up to 10. Our standard rates are for 8 guests. Should you desire 10 guests with adult-sized setup, an upgrade fee of $20 for an 8 ft. table plus our regular per additional guest fee, will apply. Please keep in mind this will also require additional space at your chosen location.

The only limitation is that parties with adult-sized table and chairs can ONLY accommodate 8 persons where the child-sized table and chairs can accommodate up to 10. Our standard rates are for 8 guests. Should you desire 10 guests with adult-sized setup, an upgrade fee of $20 for an 8 ft. table plus our regular per additional guest fee, will apply. Please keep in mind this will also require additional space at your chosen location.Bottom line up front, don't be discouraged, even if your 15-year-old is diggin' a construction or princess party, let's do it! We can easily make wishes come true!

Bottom line up front, don't be discouraged, even if your 15-year-old is diggin' a construction or princess party, let's do it! We can easily make wishes come true!Our Children Allo”wed” activity tables are geared toward children ages 3-8 but can easily be adapted to include up to 12 years of age (we just add adult sized table and chairs).  Let it be known that we’ve seen parents coloring in the corner!

Our Children Allo”wed” activity tables are geared toward children ages 3-8 but can easily be adapted to include up to 12 years of age (we just add adult sized table and chairs).  Let it be known that we’ve seen parents coloring in the corner!Our bridal showers and baby showers are customizable to your guest list. If in doubt, just ask.

Our bridal showers and baby showers are customizable to your guest list. If in doubt, just ask.

Food & Beverage

Shindigs is a planning/design service. We do, however, provide homemade treats and candy for our treat tables and candy cart as part of our service.  Additionally, we have relationships with caterers, chocolatiers, hand-crafted candy companies, and bakers who are happy to assist in the development of your perfect Shindig!

The candy (and some treats) provided by us is not handmade or manufactured by Shindigs, rather comes from well-known candy manufacturing sources/brands and is worked into the price of your service. Our treats are homemade and we are able to provide them through the Texas Food Cottage Bill that allows home bakers to sell home-baked goods legally in the state of Texas so long as they possess a current food handler's card and are selling directly to the consumer.

Shindigs does not possess a license to serve liquor. If beer, wine, or liquor is to be part of your event (on our cart or at your bridal shower for instance) you assume all liability and are responsible for making all necessary arrangements with a licensed contractor with legal rights to serve on premises and/or the premise management.

Parties - Every party plan comes complete with suggested recipes and ideas for food and drink. Of course, we would be happy to arrange catering for you should you wish.

Cart & Tables - Our candy/treat cart and tables can come with many themes that may/may not include candy. Candy is provided as part of our service (see above). If provided by Shindigs, the food or drink items we present are made by us or are sourced from local businesses specializing in food/beverage industry.*

Events - All Shindigs events are custom designed with the caterer of your choice.

If at any time you wish to add time to your party, cart, table, or event it can be arranged. This is our standard operating procedure. We're happy to make custom accommodations.

*exception, our Children Allo”wed” activity tables do not typically include food or beverage as this is done with your reception. We will, however, be happy to book our candy cart or do a fun kid’s treat table for your event.

Scheduling & Payments

Shindigs charges an appointment fee of $25 (whether virtual, phone, or in person meeting). This appointment fee will be deducted from your booking should you decide to book our services.

We prefer bookings at least 90 days or more in advance.  We require your booking to be at least 30 days in advance. We cannot book custom Shindigs less than 90 days in advance.

If you choose a themed party date that is less than 30 days in advance, we will do our best to work with you, but there will be an additional $100 rush fee.

If your event is less than 30 days in advance we will do our best to work with you but there will be an additional non-refundable $100 rush fee that will be included in the total payment due.

In order to secure a date for your Shindig a $100 non-refundable deposit must be made.* This deposit will be applied to your final balance.

*exception, corporate accounts payable will be billed directly and payment terms are net 60 days in entirety unless the contract stipulates otherwise.  

All payments are required 14 days prior to your Shindig. If not paid by 10 days prior, your get together or rental is considered voluntarily canceled and your deposit is forfeited. We do NOT accept payment the day of the event. 

Cart Rental Damage Deposit: A damage deposit of $100 (via check or credit card) is needed prior to your event date. The deposit will only be processed should the cart or it's accessories suffer any damage. Should the damage be in excess of $100 the client will be billed and prompt payment is expected.

Shindigs can set up a payment plan to make the booking even easier by spreading the cost, although a deposit is enough to secure any date.

In order to secure your date, your deposit must accompany a completed Shindigs client agreement. If not, the deposit will be returned and the date is not secured. 

Payment Forms

We accept cash, checks, ACH transfer (Corporate accounts only), Visa, Mastercard, and Paypal. Payment via Paypal and credit cards will incur a service fee. Please make checks payable to: Tara Crooks.

Guests & Attendance

Our themed parties have a minimum guest count of 8 and max of 10 and other services specify how many the table/cart will typically serve.

The client is responsible for the number of guests that is confirmed. Prices will not be adjusted if less arrive than expected. Additionally, if more arrive than expected Shindigs does not take responsibility for the lack of setup and/or food items provided to your guests.

Guest counts are due ahead of time for planning. Please stress the importance of this count to your invited guests.

Add Ons (Cherry on Top)

Certain add-ons may be suggested by Shindigs. Those add-ons may not be offered by Shindigs and a separate contract with the business may need to be executed. Shindigs may recommend a service or contractor, however, we do not endorse or accept any responsibly as to their business. We pride ourselves in knowing our contacts and referrals well and only recommend the best, however, the final decision on contracted services/vendors is that of the client's.

Damages/Stolen Property

In the event that any item or equipment belonging to Shindigs is damaged or stolen, client agrees to forfeit any damage deposit given (cart) and/or pay for any necessary repair or replacement charge.

CART DAMAGES: A damage deposit of $100 (via check or credit card) is needed prior to your event date. The deposit will only be processed should the cart or it's accessories suffer any damage. Should the damage be in excess of $100 the client will be billed and prompt payment is expected.

Photography

Shindigs has no issues with anyone taking photographs of our events once they are underway. Should you wish to take photographs of our work and setup we ask that you inform us of such. 

It is up to our clients to inform and gain permission from their guests should they wish to photograph them, or their children, during an event. It is good to ask parents who may not be there if it is permissable for their children to be photographed during the event especially if there is intent of sharing those photos on social media.

Should Shindigs wish to photograph an event, professionally or casually, and use the photos for anything such as website, promotional, social media, etc. the client will be asked for permission prior to doing so.

Tipping

Tipping is not required, but is certainly appreciated for a job well done.

Service Area |Travel Fees

The area served in our pricing is the area within a 25 mile radius of Argyle/Bartonville, TX. Should your event be further than that, it is still possible to book our services. There will be an additional mileage and time fee. You'll be quoted that fee based on your event location when you request your reservation.

ArgyleMap

Cancellation |Rescheduling |Change to Contract

If rescheduling or cancellation of event needs to occur, timely notice is requested.

RESCHEDULING
Prior to 14 days: no fee.
After 14 days: forfeiture of deposit; 20% fee.

CANCELLATION
Prior to 14 days: forfeiture of deposit; 30% fee.
Prior to 7 days: forfeiture of deposit; 60% fee.
Less than 48 hours: forfeiture of deposit; fees paid in full.

INCLEMENT WEATHER
All outdoor events must be conducted in a safe manner. If bad weather occurs, there must be an indoor weather contingency plan. In the event of cancellation without such contingency, the Purchaser must pay the contract in full. Shindigs is not responsible for inclement weather.

Licenses, Permits, & Insurance

Shindigs is fully licensed and insured in the state of Texas and can provide all necessary documentation needed by your event location.

If permits or licenses are required by the client’s function or venue it is the responsibility of the client to contact the governing body (local, state, federal) and obtain such permits or licenses at their own expense.